Legal
Privacy Notice
How Nodera Care Limited collects, uses, and protects personal data.
PRIVACY NOTICE
Nodera Children's Home — Fareham, Hampshire
Last updated: April 2026
1. WHO WE ARE
Nodera Care Limited ("we", "us", "our") operates Nodera Children's Home in Fareham, Hampshire. We are the data controller responsible for the personal information we hold about you.
If you have any questions about this notice or how we use your personal data, please contact us:
Email: admin@noderachildcare.co.uk
Or use the contact form on our website.
2. WHAT PERSONAL INFORMATION WE COLLECT
We may collect and process the following categories of personal information:
Identity information — name, date of birth, gender, National Insurance number (where applicable)
Contact information — address, telephone number, email address
Family and relationship information — details of family members, next of kin, significant relationships
Health and medical information — physical and mental health history, medication, GP and health professional details
Education information — school, EHC plan details, educational history and progress
Care history — previous placements, local authority involvement, care plans
Legal information — court orders, legal proceedings
Financial information — relevant benefits, financial circumstances
Where we process special category data (such as health information, ethnicity, or information about criminal convictions), we do so only where we are legally required or permitted to do so.
3. WHY WE COLLECT YOUR INFORMATION AND OUR LEGAL BASIS
We collect and use personal information to:
(a) Provide residential childcare and fulfil our duty of care to the young people in our home — Legal basis: Legal obligation; Vital interests
(b) Comply with our statutory obligations as a registered children's home under the Children's Homes (England) Regulations 2015 — Legal basis: Legal obligation
(c) Communicate with placing authorities, social workers, IROs, and other professionals involved in a young person's care — Legal basis: Legal obligation; Legitimate interests
(d) Manage employment and staffing — Legal basis: Contract; Legal obligation
(e) Respond to enquiries and referrals — Legal basis: Legitimate interests; Consent
4. WHO WE SHARE YOUR INFORMATION WITH
We may share personal information with:
• Placing local authorities and social workers
• Independent Reviewing Officers (IROs)
• Ofsted (our regulatory body)
• NHS and health professionals
• Schools and virtual school heads
• Police and other statutory authorities (where required by law or to protect a child's safety)
• Legal representatives
• Specialist therapeutic and support services
We do not sell personal data or share it for marketing purposes. Where we use third-party service providers (such as IT systems), they are bound by contractual data processing agreements.
5. HOW LONG WE KEEP YOUR INFORMATION
We retain personal information in accordance with our records retention policy and applicable law. In general:
• Records relating to children in our care are retained for a minimum of 75 years from the date of birth of the young person, or 15 years after death, in accordance with statutory guidance
• Staff records are retained for the duration of employment plus 6 years
• Referral and enquiry records are retained for up to 3 years where no placement was made
6. YOUR RIGHTS
Under UK GDPR and the Data Protection Act 2018, you have the following rights:
Right of access — You can request a copy of the personal information we hold about you
Right to rectification — You can ask us to correct inaccurate or incomplete information
Right to erasure — In certain circumstances, you can ask us to delete your personal data
Right to restriction — You can ask us to restrict processing of your data in certain circumstances
Right to data portability — You can ask us to provide your data in a portable format
Right to object — You can object to processing based on legitimate interests
Rights relating to automated decision-making — We do not use solely automated decision-making
To exercise any of these rights, please contact us using the details in section 1. We will respond within one month.
7. COOKIES
Our website uses cookies to improve your browsing experience. We use only essential functional cookies. You can control cookie settings through your browser. For more information, please see the cookie banner on our website.
8. HOW TO COMPLAIN
If you are unhappy with how we have handled your personal data, you can complain to the Information Commissioner's Office (ICO):
Website: www.ico.org.uk
Phone: 0303 123 1113
Address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF
We would appreciate the opportunity to address your concerns before you contact the ICO, so please contact us first.
9. CHANGES TO THIS NOTICE
We review and update this privacy notice periodically. The current version is always available on our website at /privacy.
Nodera Children's Home — Fareham, Hampshire
Last updated: April 2026
1. WHO WE ARE
Nodera Care Limited ("we", "us", "our") operates Nodera Children's Home in Fareham, Hampshire. We are the data controller responsible for the personal information we hold about you.
If you have any questions about this notice or how we use your personal data, please contact us:
Email: admin@noderachildcare.co.uk
Or use the contact form on our website.
2. WHAT PERSONAL INFORMATION WE COLLECT
We may collect and process the following categories of personal information:
Identity information — name, date of birth, gender, National Insurance number (where applicable)
Contact information — address, telephone number, email address
Family and relationship information — details of family members, next of kin, significant relationships
Health and medical information — physical and mental health history, medication, GP and health professional details
Education information — school, EHC plan details, educational history and progress
Care history — previous placements, local authority involvement, care plans
Legal information — court orders, legal proceedings
Financial information — relevant benefits, financial circumstances
Where we process special category data (such as health information, ethnicity, or information about criminal convictions), we do so only where we are legally required or permitted to do so.
3. WHY WE COLLECT YOUR INFORMATION AND OUR LEGAL BASIS
We collect and use personal information to:
(a) Provide residential childcare and fulfil our duty of care to the young people in our home — Legal basis: Legal obligation; Vital interests
(b) Comply with our statutory obligations as a registered children's home under the Children's Homes (England) Regulations 2015 — Legal basis: Legal obligation
(c) Communicate with placing authorities, social workers, IROs, and other professionals involved in a young person's care — Legal basis: Legal obligation; Legitimate interests
(d) Manage employment and staffing — Legal basis: Contract; Legal obligation
(e) Respond to enquiries and referrals — Legal basis: Legitimate interests; Consent
4. WHO WE SHARE YOUR INFORMATION WITH
We may share personal information with:
• Placing local authorities and social workers
• Independent Reviewing Officers (IROs)
• Ofsted (our regulatory body)
• NHS and health professionals
• Schools and virtual school heads
• Police and other statutory authorities (where required by law or to protect a child's safety)
• Legal representatives
• Specialist therapeutic and support services
We do not sell personal data or share it for marketing purposes. Where we use third-party service providers (such as IT systems), they are bound by contractual data processing agreements.
5. HOW LONG WE KEEP YOUR INFORMATION
We retain personal information in accordance with our records retention policy and applicable law. In general:
• Records relating to children in our care are retained for a minimum of 75 years from the date of birth of the young person, or 15 years after death, in accordance with statutory guidance
• Staff records are retained for the duration of employment plus 6 years
• Referral and enquiry records are retained for up to 3 years where no placement was made
6. YOUR RIGHTS
Under UK GDPR and the Data Protection Act 2018, you have the following rights:
Right of access — You can request a copy of the personal information we hold about you
Right to rectification — You can ask us to correct inaccurate or incomplete information
Right to erasure — In certain circumstances, you can ask us to delete your personal data
Right to restriction — You can ask us to restrict processing of your data in certain circumstances
Right to data portability — You can ask us to provide your data in a portable format
Right to object — You can object to processing based on legitimate interests
Rights relating to automated decision-making — We do not use solely automated decision-making
To exercise any of these rights, please contact us using the details in section 1. We will respond within one month.
7. COOKIES
Our website uses cookies to improve your browsing experience. We use only essential functional cookies. You can control cookie settings through your browser. For more information, please see the cookie banner on our website.
8. HOW TO COMPLAIN
If you are unhappy with how we have handled your personal data, you can complain to the Information Commissioner's Office (ICO):
Website: www.ico.org.uk
Phone: 0303 123 1113
Address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF
We would appreciate the opportunity to address your concerns before you contact the ICO, so please contact us first.
9. CHANGES TO THIS NOTICE
We review and update this privacy notice periodically. The current version is always available on our website at /privacy.